MASA By-Laws

MISSISSIPPI ASSOCIATION OF SCHOOL ADMINISTRATORS BYLAWS

PREAMBLE

As educators we affirm our belief that an education is the birthright of every person and pledge ourselves to the preservation of that right.  We believe that the schools of the nation are now and must continue to be the primary instruments in fulfilling that right.  We also recognize the unique role of educators of the nation.

 

ARTICLE I: NAME/ORGANIZATION/FISCAL YEAR

Section 1. The name of the association shall be the Mississippi Association of School Administrators.

Section 2. The use of the Association’s name must be approved by the Board of Directors.

Section 3. The Association shall be governed by the Articles of Incorporation and by these Bylaws.

Section 4. The fiscal year of the Association shall be October 1st through September 30th of the following calendar year.

Section 5. The Association shall not engage in any activity which is inconsistent with the status of a business league or professional association as defined in Section 501(c)(6) of the Internal Revenue Code of 1954 or any successor provision thereto.

 

ARTICLE II: PURPOSE AND OBJECTIVES

Section 1. The purpose of the Association shall be to provide leadership in educational affairs and to coordinate the resources of all representative groups in matters affecting education in Mississippi.

Section 2. The objective of the Association shall be:

  1. To promote and provide leadership for the improvement and advancement of public education in Mississippi;
  2. To provide a unified organization to represent the needs of education to the publics with whom they interact;
  3. To establish and maintain effective communication and cooperation among school administrators and to stimulate interest in professional improvement;
  4. To provide a forum for the study of problems confronting education in Mississippi;
  5. To initiate programs of improvement in educational procedures, techniques, administration, curriculum and instruction, and public relations;
  6. To promote and maintain high professional standards among educators and to generally do all other things appropriate to achieving the Association’s educational and charitable objectives.

 

ARTICLE III: MEMBERSHIP

Section 1. Membership in the Association shall be based on the following criteria:

  1. Licensed and classified staff with administrative responsibilities in education;
  2. Persons in training, supporting, and consulting services whose assignments identify them as performing administrative and administrative-related responsibilities in education.

Section 2. There shall be eight classes of membership:

  1. Active
  2. Retired
  3. Honorary
  4. Emeritus
  5. Corporate
  6. Lifetime, and
  7. Student.

Section 3. An active member shall be eligible to vote on all matters coming before the Association, may serve on committees, and may hold office.

Section 4. Retired membership in the Association shall be open to individuals who were formerly employed in an educational system or organization related to education.  Retired members shall have the privilege of voting and may serve on committees.

Section 5. Upon written request, Honorary membership may be bestowed upon a person in recognition of outstanding service to the Association or be a recipient of the Friend of Education Award.  Candidates for honorary membership shall be approved by the Board of Directors.  Honorary members shall be exempt from paying dues and shall have the rights and privileges of active members except those of making motions, holding office, and voting.

Section 6. Upon written request, Emeritus Membership shall be bestowed upon individuals who have served the Association as President or be a recipient of the Golden Lamp Award.  Emeritus members shall be exempt from paying dues and shall have all the rights and privileges of active members.

Section 7. Corporate membership shall be open to any corporation or corporate person interested in supporting the cause of education in Mississippi.  Corporate members shall have the rights and privileges of active membership except those of making motions, holding office and voting.

Section 8. Lifetime membership shall be open to individuals meeting the criteria for active membership and who make a one-time life payment. A lifetime member shall be eligible to vote on all matters coming before the Association, may serve on a committee, and may hold office.

Section 9. Student membership shall be reserved for students currently enrolled in a program of study leading to a degree in the field of educational administration or leadership. A student member shall have the rights and privileges of active membership except those of making motions, holding office and voting.

Section 10. Membership dues shall be established by majority vote of members present and voting by the Board of Directors.

 

ARTICLE IV: OFFICERS

Section 1. The Association shall annually elect a Vice-President The Vice-President will also serve a three (3) year term as a member of the AASA Governing Board.

Section 2. The Vice-President shall succeed to the office of President-Elect at the conclusion of the President’s term of office in the capacity of the President-Elect.

Section 3. The President-Elect shall succeed to the office of President at the conclusion of the President’s term of office or in the incapacity of the President.

Section 4. A Secretary and Treasurer will be appointed annually by the President with the approval of the Board of Directors.

Section 5. The Officers of the organization shall be the President, President-Elect, Vice-President, Secretary, Treasurer, and the Immediate Past President and shall compose the Executive Committee.

Section 6. The Executive Committee shall conduct the business of the Association in accordance with the governing documents and parliamentary authority adopted by the Association.

Section 7. A vacancy in any office shall be filled by the Board of Directors.

Section 8. Officers shall be elected in the manner provided in Article VII of these bylaws.

Section 9. The terms of office for each officer shall be one year or until their successors are duly elected or appointed and installed.

Section 10. An officer elected or appointed to a one-year term shall be deemed to have served one year if the officer has served for a period of more than six (6) consecutive months in the position.

Section 11. Each officer must comply with the following requirements:

  1. Maintain membership requirements,
  2. Attend annual convention,
  3. Attend meetings of the Board of Directors and Executive Committee,
  4. Remain employed by an educational institution.

 

ARTICLE V: BOARD OF DIRECTORS

Section 1. The Board of Directors shall consist of the President, President-Elect, Vice-President, Secretary, Treasurer, Immediate Past President, and one representative designated from each group affiliated with the organization.

Section 2. Directors representing an affiliated group shall be elected or appointed by the method determined by the affiliated group.

Section 3. Each director shall serve a minimum of a three-year term.

Section 4. With the approval of the Board of Directors, the President may appoint others to the Board in support and advisory capacities.  These appointees shall have no voting privileges.

Section 5. The Board of Directors shall perform the duties described in these Bylaws and shall conduct the affairs of the Association as determined by the membership and/or the Board of Directors.

Section 6. The Board of Directors shall meet at least annually, and at the call of the President.

Section 7. At the meetings of the Board of Directors, a majority of the elected Board members shall constitute a quorum.

Section 8. An Executive Committee composed of the President, President-Elect, Vice-President, Secretary, Treasurer, and Immediate Past President shall have and exercise the authority of the Board of Directors in the management of the Association during periods between meetings of the Board of Directors, with all minutes and actions of the Executive Committee reported at the next full board meeting.

Section 9. The Executive Committee shall conduct Association business at the call of the President and shall submit a report to the Board of Directors of any action taken at the next full board meeting.

Section 10. At meetings of the Executive Committee, a majority of the committee shall constitute a quorum.

 

ARICLE VI: MEETINGS

Section 1. An Annual Convention of the Association shall be held at a time and place determined by the Board of Directors.

Section 2. The Association may hold special meetings at a time and place determined by the Board of Directors.

Section 3. A quorum shall consist of a majority of members present and voting at the Annual Convention or special meeting.

Section 4. Written notice of the Annual Convention shall be made to each member at least thirty (30) days prior.  Notice published in the official journal of the Association shall constitute written notice.

 

ARTICLE VII: RULES OF ELECTION

Section 1. The Nominating Committee shall be composed of the Immediate Past President of MASA and two members appointed by the President with the approval of the Board of Directors.

Section 2. The MASA Immediate Past President shall serve as chairman of the Nominating Committee.

Section 3. The Nominating Committee shall recommend to the Board of Directors a slate for Vice-President of two nominees, and shall verify the qualifications and professional credentials of each nominee.

Section 4. The nominating Committee Report shall be submitted to the membership at least thirty (30) days prior to the Annual Convention.

Section 5. No candidate may be placed on the ballot without the candidate’s permission.

Section 6. Candidates for the office of Vice-President must have been a member of the Association for five (5) consecutive years prior to candidacy; must have attended two (2) Annual Conventions within three (3) years prior to nomination; and, must be actively employed by an educational institution.

Section 7. All elections shall be conducted by written ballot at the Annual Convention at the posted time and location.

Section 8. Candidate(s) receiving the highest number of votes shall be declared elected at the Annual Business Meeting.

Section 9. Ballots for election of officers shall be destroyed (30) days after election results have been certified by the Executive Committee and announced during the Annual Convention at the Business Meeting.

Section 10. No member may hold more than one (1) position on the Board of Directors at a time.

Section 11. Officers and directors shall be installed at the Annual Convention and shall assume their duties at the close of the Annual Convention.

 

ARTICLE VIII: COMMITTEES/APPOINTMENTS

Section 1. The standing committees shall be:

  1. Affiliations/Membership
  2. Budget
  3. Bylaws, Policies, and Resolutions
  4. Convention
  5. Legislative
  6. Nominations

Section 2. The Board of Directors may authorize special committees.

Section 3. Guidelines, duties, and responsibilities of each special committee shall be specified by the Board of Directors.

Section 4. The chairman of each standing committee and each special committee shall be appointed by the President with the approval of the Board of Directors.

Section 5. Members of each standing committee and each special committee shall be appointed by the President with the approval of the Board of Directors.

Section 6. The President shall serve as an ex-officio member of all standing and all special committees except the Nominating Committee.

Section 7. The President may, with the approval of the Board of Directors, appoint an Executive Director for the Association.

 

ARTICLE IX; AFFILIATIONS

Section 1. There shall be an affiliations program whereby other educational associations may be affiliated with MASA.

Section 2. Educational associations that desire to affiliate with MASA shall submit an application in writing to the Affiliations Committee.

Section 3. Affiliated associations must actively endorse the purpose and aims of MASA as stated in Article II and must meet membership criteria as stated in Article III, Section 1.

Section 4. An Affiliations Committee shall verify all applications prior to Board action and/or approval.

Section 5. The Association may, with the approval of the Board of Directors, join with one or more organized groups or agencies in a mutual association or endeavor.

Section 6. Yearly affiliate organization dues are to be established by the Board of Directors.

Section 7. Dues are delinquent as of January 1st of the current year.

Section 8. Representatives of delinquent affiliates will not be seated on the Board of Directors.

Section 9. After the second consecutive absence of an affiliate organization’s representative, the president of the affiliate organization shall be notified in writing by the Secretary of MASA.

Section 10. The president and the affiliation’s representative serving on the MASA Board of Directors must be current MASA members.

 

ARTICLE X: RESOLUTIONS

Section 1. Resolutions that are recommendations of the Association may be passed by a majority of the members present and voting at any business meeting of the Association.

Section 2. Resolutions that are mandates to the Board of Directors shall require a majority of the members present and voting in favor of the resolution to become policy of the Association.

Section 3. Resolutions adopted at the Annual Convention or other duly called meetings of the Association shall be identified as either recommendations or mandates to the Board of Directors and the Association.

 

ARTICLE XI: AMENDMENTS

Section 1. Amendments to the Articles of Incorporation shall be proposed by the Resolution of the Board of Directors, shall set forth the proposed amendments(s), and shall direct that the amendment(s) be submitted to the membership for vote in the same manner as amendment(s) to the Bylaws.

Section 2. Proposed amendments to the Bylaws shall be submitted in writing to the Bylaws Committee Chairman.  A report on proposed amendments shall be presented to the Board of Directors for information prior to presentation to the membership for vote.

Section 3. Amendments to these Bylaws shall be provided to the membership no later than thirty (30) days prior to scheduled voting.

Section 4. Voting on amendments to the Bylaws shall be by show of hands at the Annual Convention.

Section 5. Adoption of proposed amendment(s) may be passed by a majority of the members present and voting in favor of the amendment(s) at the business meeting during the Association’s Annual Convention.

 

ARTICLE XII: DISSOLUTION

In the event of dissolution or final liquidation of the Association, any surplus in excess of the Association’s outstanding liabilities shall be promptly transferred and delivered to any charitable, scientific, or educational institution having tax exemption under existing United States Internal Revenue Codes and regulations as may be designated by the Board of Directors of the Association.

 

ARTICLE XIII: PARLIAMENTARY AUTHORITY

Robert’s Rules of Order, latest edition, shall govern the conduct of all meetings of the Association, Board of Directors, the Executive Committee, and all standing and special committees.